CONSULT WITH THE TEAM'S MANAGER
There are a few things that need to be done right away:
Once you have had a discussion with the Head Coach and or entire Coaching staff it is important to setup a team meeting as soon as possible. As soon as a date, time and location has been set for the first team meeting, discuss with the coaches their seasonal plan, including their core values, and rules etc.
Below is a summary of some information that should be discussed at the first parents meeting:
- Introduction (5-10 minutes) - Introduce yourself (manager), coach, assistant coaches, trainer, etc. - Give a brief explanation of the importance and purpose of the meeting.
- Parent Introductions and attendance
- Coaching Overview (10 minutes) - Have the Coach provide information on the goals and objectives for the season and his credentials and philosophy.
- Details of Program / Expectations for Players (10-15 minutes)
- Time commitment
- How far ahead of games/practices the player should arrive
- Respect for themselves, all players (own team and opposition), referees, officials, parents, etc.
- Expected conduct - attitudes, games, practices, locker room, events
- Discipline - Let parents participate in deciding rules of parent conduct at games, team functions, etc.
- Player Medical information sheets
- Team Contact List- Circulate to ensure info is correct
- Determine how many tournaments, exhibition games and additional floor times parents want
- Determine Cash Call amount for seed money
- Fill team roles
- Budget (15 minutes) - Outline of expected costs
- Determine number and type of fundraising events - will there be a fundraiser, or will each family make a contribution? Suggestions: bingos, casinos, dinners, auctions / raffles, bottle drives, sponsors, etc. - Extra activities - social events, photos, extra tournaments
- Expectations of the Parents / Volunteers (20 minutes) - Organize a parent’s committee to coordinate roles and responsibilities - volunteer roles are essential and each family should participate in a role. The additional roles to fill are Treasurer, Fundraising Coordinator, Tournament Coordinator, Time Keepers/Score Keepers, Call person, Jersey Parents,
Many teams like to provide nutritious refreshment for between periods and after the game. Oranges, watermelon, etc. is popular. Appoint a parent to coordinate supplying the team with goodies. Please make sure all refuse, rinds, etc. are disposed of and benches and dressing rooms kept clean.
- Questions (5 minutes) - Allow additional questions, parent concerns, etc. - Distribute materials and any forms that need parent’s attention.