Parent Meeting


PLEASE NOTE THAT COVID HAS ADJUSTED THIS PRACTICE - PLEASE CONSULT WITH THE TEAM'S MANAGER

There are a few things that need to be done right away:
Once you have had a discussion with the Head Coach and or entire Coaching staff it is important to setup a team meeting as soon as possible.  As soon as a date, time and location has been set for the first team meeting, discuss with the coaches their seasonal plan, including their core values, and rules etc.  We encourage the teams to make the team meeting mandatory.
Do up an Agenda prior to the meeting taking place and ensure it is circulated to the parent group prior to the meeting.  Please click here to link to a Hockey Canada template for the first meeting.  
 Below is a summary of some information that should be discussed at the first parents meeting:

  1. Introduction (5-10 minutes) - Introduce yourself (manager), coach, assistant coaches, trainer, etc. - Give a brief explanation of the importance and purpose of the meeting.
  2. Parent Introductions  and attendance
  3. Coaching Overview (10 minutes) - Have the Coach provide information on the goals and objectives for the season and his credentials and philosophy.
  4. Details of Program / Expectations for Players (10-20 minutes)
    1. Time commitment
    2. How far ahead of games/practices the player should arrive
    3. pre-game diets
    4. Equipment
    5. Respect for themselves, all players (own team and opposition), referees, officials, parents, etc.
    6. Expected conduct - attitudes,  games, practices, locker room, events
    7. Discipline - Let parents participate in deciding rules of parent conduct at games, team functions, etc.
    8. Player Medical information sheets  
    9. Team Contact List- Circulate to ensure info is correct
    10. Determine how many tournaments, exhibition games and additional floor times parents want
    11. Determine Cash Call amount  for seed money
    12. Fill team roles
  5.  Budget (15 minutes) - Outline of expected costs
  6. Determine number and type of fundraising events -  will there be a fundraiser, or will each family make a contribution? Suggestions: bingos, casinos, dinners, auctions / raffles, bottle drives,  sponsors, etc. - Extra activities - social events, photos, extra tournaments
  7.  Expectations of the Parents / Volunteers (20 minutes) - Organize a parent’s committee to coordinate roles and responsibilities - volunteer roles are essential and each family should participate in a role.  The additional roles to fill are Treasurer, Fundraising Coordinator, Tournament Coordinator, Time Keepers/Score Keepers, Call person, Jersey Parents,
  8. Refreshments
    Many teams like to provide nutritious refreshment for between periods and after the game. Oranges, watermelon, etc. is popular.  Appoint a parent to coordinate supplying the team with goodies.  Please make sure all refuse, rinds, etc. are disposed of and benches and dressing rooms kept clean.
  9. Questions (5 minutes) - Allow additional questions, parent concerns, etc. - Distribute materials and any forms that need parent’s attention.

 
When you conduct the team meeting it is imperative that you take attendance, and have each person in attendance sign in.  Ask a parent to take minutes, and ensure that minutes are kept that include the vote counts for each decision that is made.  This helps as a reference point later in the season when issues arise.  
 

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